For ministry admins

People: Approvals, Directory & Roles

Why this page exists

Three related jobs live here: letting new sign-ups in, keeping the full member record straight (not the trimmed-down public Directory — the real thing, with everyone's status and contact info), and deciding who else gets admin power and over which ministry.

Who can do this

Approving sign-ups, editing anyone's full record, and granting roles are all site-wide adminactions — not ministry-scoped. Ministry coordinators/admins don't see these screens.

Approving new sign-ups

Every new registration lands in Admin → Pending before it can sign in for real.

Admin → Pending sign-ups — illustration, sample data

Tiffany Grant (alum)

tiffany.grant@example.com · Class of 2016

Social Worker, State of Michigan

ApproveReject

1Review what they submitted — name, role, contact, and (for alumni) grad year and work.
2Approve to let them in, or Reject if it doesn't check out.

Good to know — the email on a registration always comes from the Google account the person signed in with — they can't type a different one. So an approved account is always reachable. If someone tells you they can't sign in, the usual cause is that they're picking a different Google account than the one they registered with.

Helping someone who has no Google account

Sign-in requires a Google account. An @andrews.edu address works, and so does any personal Gmail — that covers most people.

For anyone whose only address is Yahoo, Outlook, or a work address, they don't need to switch to Gmail. They can create a Google account on the address they already own: at accounts.google.com/signup, choose “Use your existing email instead”. That address then becomes their sign-in here.

Good to know — you can also add someone to the directory yourself (Add person) without them ever signing in — useful for an older alum who should be reachable and matchable but will never log in. They just won't be able to manage their own listing.

The full Directory (admin view)

Admin → Directoryis not the public Directory — it's every person on the network regardless of what they've chosen to share, with filters for role, status, profession, degree, grad year, and marital status. Click a name to open their full record.

It opens on Everyone, which includes other admins. Narrow to “Alumni & students” when you want to browse the community without admin accounts mixed in, or “Admins only” to see who currently holds access.

Editing a person & granting roles

Opening someone from the admin Directory gets you:

1Their full record — edit any field, change their role (student/alum/admin) or status (active/inactive), add internal notes.
2Ministry roles— grant them team lead, coordinator, or admin authority within one or more of Impact, New Life, or BSCF Events. This is separate from the site-wide admin role and is how someone becomes able to manage a ministry's events/teams without full site access.
3Delete— permanently removes the person and everything tied to them (offers, needs, matches). There's no undo, so this is for real mistakes or duplicate accounts, not routine offboarding — deactivating (status → inactive) is the reversible option.

Good to know — you can remove access the same way you grant it: set Role back to Alum or Student to strip site-wide admin, and set a ministry row to No accessto revoke that. The one thing you can't do is demote yourself — so before removing another admin, make sure someone else still has access.

Good to know — the three ministry role tiers are ranked: admin (runs the ministry, including granting roles to others), coordinator (schedules events, assigns volunteers), and team lead(staffs their own team's roster). Each implies everything below it.